TERMS & CONDITIONS
PARENT CONSENT
I confirm my child is physically fit and healthy and will undertake to advise you of any change. I consider him/her capable of taking part in gymnastics. I have completed the section on medical details and give consent that in the event of any illness/accident any necessary treatment can be administered. I confirm that I have read through the membership requirements with my child and they understand and agree to abide by the rules.
By agreeing to this statement, I declare that I am aware of the element of risk involved and while I accept that the coaches will take precautions to prevent accidents, I understand that they may not be held responsible for loss, damage or injury to my child. I confirm that my child is a current member of British Gymnastics.
IF YOU HAVE OPTED FOR PHOTOGRAPHIC CONSENT
Lightning School of Gymnastics is keen to promote the gymnastics at our club and like to take photographs and video footage of achievements and the participation of gymnasts at the club and competing. All imagery will be taken in accordance with British Gymnastics Child Protection Policy 2004.
I have discussed this matter with my child and they understand and are in agreement.
The images can be used for Promotional materials, publications, presentations and our Official Website.
I understand that these photographs will be published in line with the guidance contained in the BG Child Protection Policy 2004 on Use of Photographs and Recorded images and the Health Safety and Welfare Policy 2005 on Use of Imagery on the Internet.
I understand that no personal information will be displayed with the image.
SESSIONS
Session’s start with a warm up to make sure the gymnasts are ready for action! Therefore, please make sure that your child is on time and ready to start the class. If your child is more than 10 minutes late then your child will not be allowed to participate. When the class is finished please make sure that your child does not leave the building until you have arrived to collect them unless otherwise stated in our emergency contact form.
Please ensure that your child has a bottle of water with them on arrival. We will keep all drinks in the gym with us. (Please note that fizzy drinks are not permitted)
TASTER SESSIONS
We ONLY offer £15 trial sessions during set times of the year for our school aged children.
We ask Pre-school children to book onto a full term from the start. We understand it can take a few sessions to settle in, so if after the first three classes you decide it's not the right fit, we'll happily refund the remaining term fees. All classes can be booked via our website.
EMERGENCY DETAILS KEPT ON FILE.
I confirm that I am happy for my details to be kept on file and for Lightning School Of Gymnastics Limited to access these details in case of an emergency whilst my child attends a gymnastics class. I also confirm that I am happy for these details to be used for registers, organising my child into the correct group, and that I am happy for emails to be sent to me from Lightning School Of Gymnastics Limited concerning events, general queries, invoices and payment reminders that relate to my Childs gymnastics.
PAYMENT INFORMATION
Squad Classes
Squad fees are paid by monthly subscription.
Recreational Classes
Recreational class fees are paid by subscription, with payments taken three times per year (every four months).
How subscriptions work
Once you have selected and booked your chosen class:
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Your subscription begins immediately on the date you sign up.
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Your first payment is taken at the time of booking.
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Future payments are then taken automatically on the same date:
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Monthly for Squad classes.
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Every four months for Recreational classes.
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Examples:
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Monthly subscription: If you join on 17 October, your next payment will be taken on 17 November. This payment date cannot be changed.
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Four-month subscription: If you join on 17 October, your next payment will be taken on 17 February. This payment date cannot be changed.
What does my payment cover?
Recreational class subscriptions are paid in advance for the following four-month term.
For example:
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A payment taken in October covers the Spring Term (January–April).
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A payment taken in February covers the Summer Term (May–August).
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A payment taken in June covers the Autumn Term (September–December).
Your child's place will be automatically renewed at the end of each subscription period unless you tell us you wish to cancel.
Cancelling Your Membership
If you wish to cancel your child's membership, please let us know at least one month before your next subscription payment is due. We'll send reminder emails around the half-term periods throughout the year to help with this.
Please note:
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We do not offer refunds once a subscription payment has been taken.
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Fees cannot be transferred to another member or used towards a different term.
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Missed classes due to illness, holidays, parties or any other reason cannot be replaced or refunded.
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As classes operate at full capacity, missed sessions cannot be made up by attending another class.
Appointment Bookings
Appointment bookings cancelled up to 7 days before the course start date will incur a £10 administration fee. This charge covers the non-refundable transaction fees applied by our booking system when processing refunds.
MEMBERSHIP BENEFITS 2026 (booking confirmation must be presented to the company)
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One time only FREE leotard on early bird sign ups before 25th November 2025 (to be collected on the first day of term) (this does not apply to school classes Amherst/St Micheals/Sevenoaks Prep/Walthamstow Hall)
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10% off Eat n Mess (available only on presenting your booking confirmation and can only be used on the day your child attends their class) Offer ends on the 30th April 2026.
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10% off Kent Door Bows
https://www.instagram.com/kentdoorbows?igsh=MTRmdGoxNW1rcDk1bA==
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10% off Shadeline Outdoor Living
www.shadelineoutdoorliving.co.uk
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1 FREE 2 hr holiday course per year
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1 FREE toddler play session per year
UNFORESEEN CIRCUMSTANCES
In the case of unforeseen circumstances that our classes cannot take place in the gym, classes will not be refunded. We will however do our best to adapt to a situation and provide online classes via zoom.
INSURANCE
Our recreational classes and coaches are insured by Insure4sport.
All Squad gymnasts must be insured with British Gymnastics.
DRESS CODE
It is important that participants are safe in the gym and therefore we require all gymnasts to wear a leotard. Gymnasts should be bare foot and wear their hair up and off the face. We have a compulsory boys and girls club uniform leotard, priced at £23 that can be purchased through the club at The GAP Centre shop and online. This must be purchased after three weeks of attendance.
Girls may wear shorts. Boys must wear a leotard and shorts. All jewellery must be removed. For GAP and aerial classes, leggings are recommended.
SECURITY
Our centre has CCTV inside of the gym for the safety of our coaches, gymnasts and parents. Footage is only kept for two weeks before being deleted, unless needed to review an accident in the gym or a break in.
VENUE ADDRESSES
UNIT 10 Turvins Farm, TN14 6HB
Recreational Term Dates 2025/26
Autumn Term
1 September 2025 – 21 December 2025
Spring Term
5 January 2026 – 30 April 2026
Excluding Easter break: 3–9 April 2026
Summer Term
1 May 2026 – 31 August 2026
Squad Term Dates 2025/26
Autumn Term
22 August 2025 – 21 December 2025
Spring Term
5 January 2026 – 30 April 2026
Excluding Easter weekend: 3–6 April 2026
Summer Term
1 May 2026 – 2 August 2026
Recreational Term Dates 2026/27
Autumn Term
1 September 2026 – 21 December 2026
Spring Term
5 January 2027 – 30 April 2027
Excluding Easter break: 26 March – 1 April 2027
Summer Term
1 May 2027 – 31 August 2027
Squad Term Dates 2026/27
Autumn Term
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Development & Floor & Vault: 10 August 2026 – 21 December 2026
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Acrobatics: 18 August 2026 – 21 December 2026
Spring Term
5 January 2027 – 30 April 2027
Excluding Easter weekend: 26–29 March 2027
Summer Term
1 May 2027 – 1 August 2027
EVENTS
Autumn:
- Progression Awards (£5) awarded throughout year
- Squad Gala 5th December 2025 (squad only performing)
Spring:
- Recreational Gymnastics Competition (£10 entry) date 26th April 2026 (2027 date TBC)
Summer:
- 12th July 2026 Display Day (£10 costume hire) (2027 date TBC)
Termly Membership £10 to cover website fees, insurance and SE Gymnastics membership.
TODDLER PLAY